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Frequently Asked Questions

Please know that most of these questions and answers are related to the Clubs located in Southern Nevada and therefore could differ from answers for the same questions in different locations.

Hospitality

Responsible for providing beverages and food at the trial stie. All out of pocket expenses for groceries and supplies are reimbursed by the Club with your receipts. Funds can be issued in advance of your shopping trip.

  1. This position requires that you tend to the hospitality needs throughout the day as you will be responsible for managing supplies, food, and the distribution of food.
  2. Foods need to be fresh so shopping is recommended two to three days before the first day of the trial.
  3. The Club keeps an inventory of the paper and plastic products and you would be informed if you needed to purchase paper products, plastic utensils, condiments, etc.
  4. Go to the market and purchase all necessary items including fresh foods and supplies. A Club member will give you a supplies list.
  5. Purchase the ice on your way to the site daily.
  6. You plan the meals, prepare, and serve them.*
  7. Set up the hospitality area early. Exhibitors will arrive between one and one-and-a-half hours before the first run, therefore, we recommend you arrive two hours before the first run so that the hot water is fully heated (this takes quite a while) and that the continental breakfast is set out in time for the exhibitors.
    1. Since it is open to all in attendance you do not have to monitor it every moment.
    2. You do need to watch that there is enough food and hot water readily available.
  8. The lunches and drinks are limited to the workers and these items must be monitored.
    1. Because all exhibitors have free access to the morning food some think the afternoon food is free as well. Signs are posted about lunch to provide clarity.
    2. Exhibitors that have volunteered earn a lunch ticket which they will present to you. Please collect these as they are given to you.
    3. When serving the lunch meal, keep portion size in mind to be certain there is enough for every volunteer.
  9. Clean up the hospitality area and the items you use such as any food containers and utensils.

Shopping list and suggested menus will be posted here soon.

* You may consider ordering in, and these orders must be pre-approved by the club and kept within budget.